BeThere

Run PTO events without chasing volunteers

Turn committees and events into small, realistic ways parents can actually help.

How it works

1

Add your committees and events in minutes

Import or enter your PTO structure quickly — no heavy setup required.

2

Automatically turn events into small, manageable tasks

Get suggested opportunities like setup crew, ticket table shifts, and cleanup — with tags and time estimates.

3

Connect parents and see gaps instantly

Parents see relevant ways to help, and you can quickly identify what still needs coverage.

Example

Spring Carnival

Before

  • One person owns most of the work
  • Tasks are unclear or too large
  • Last-minute coordination

With BeThere

  • Event entered once
  • Tasks automatically suggested:
    • Setup crew (30 min)
    • Ticket table shifts
    • Cleanup team
  • Parents matched based on interest
  • PTO can see gaps ahead of time

Example PTO Command View

See committees, events, volunteers, and gaps in one place.

FH
Forest Hills PTO

Committees

Events Committee

Chair: Maria S.

Spring Carnival
Movie Night
Fundraising

Chair: David L.

Book Fair
Hospitality

Chair: Jennifer K.

Teacher Appreciation

Spring Carnival

Draft
One-time eventSaturday, April 12

Suggested Opportunities

Setup Crew30 min
J
M
2/6
Ticket Table1 hr shifts
S
A
R
+2
5/8
Cleanup Crew30 min
K
1/4

Interested Parents

J

Jessica T.

Evenings, setup

M

Michael R.

Weekends, outdoors

A

Amanda K.

From home, crafts

Gaps to Fill

Setup Crew

Needs 4 more

Ticket Table

Needs 3 more

Cleanup Crew

Needs 3 more

Want to try this with your PTO?

Before

  • Same parents do most of the work
  • Roles feel too big
  • Hard to know who can help
  • Last-minute scrambling

After

  • More parents helping in small ways
  • Tasks broken into 30–60 minute chunks
  • Clear visibility into who's helping
  • Gaps identified before the event

Built for busy PTO leaders

Smart suggestions

  • Suggests tasks like setup crew, ticket shifts, cleanup
  • Recommends tags like fundraising, classroom, or setup

Fast manual entry

Quick add what you need now, edit and refine later. No complex setup required.

PTO command view

See all your committees, chairs, events, and volunteers in one organized place.

Gap visibility

Quickly identify where you're missing help so you can focus your outreach.

Draft and publish

Control what parents see. Prepare opportunities in draft, publish when ready.

Better matching

Connect parents to opportunities based on their interests, time, and availability.

Want to try this with your PTO?

We're starting with a small group of schools.